OSIT-AE-App-Svelte/documentation/PROJECT__Documentation_Refresh_and_Archive_Plan_2026.md

Project: Documentation Refresh and Archive Plan (2026)

Goal: Keep onboarding docs fast and current while preserving historical context in archive.

1) Naming Standard

Use one of these prefixes consistently:

• BOOTSTRAP__ for first-read onboarding.
• GUIDE__ for cross-module technical guides.
• MODULE__ for module-specific docs.
• PROJECT__ for active, time-bounded workstreams.
• PROPOSAL__ for design proposals not yet adopted.
• REFERENCE__ for evergreen troubleshooting/reference catalogs.

2) Module Coverage Baseline (Active)

Minimum one module doc per active module family:

• Events Presentation Management -> MODULE__AE_Events_Presentation_Management.md
• Events Launcher -> MODULE__AE_Events_Launcher.md
• Events Launcher Native -> MODULE__AE_Events_Launcher_Native.md
• Events Badges -> MODULE__AE_Events_Badges.md
• Events Leads -> MODULE__AE_Events_Leads.md
• Journals -> MODULE__AE_Journals.md
• IDAA Archives -> MODULE__AE_IDAA_Archives.md
• IDAA Bulletin Board -> MODULE__AE_IDAA_Bulletin_Board.md
• IDAA Recovery Meetings -> MODULE__AE_IDAA_Recovery_Meetings.md
• IDAA Video Conferences -> MODULE__AE_IDAA_Video_Conferences.md

3) Archive Strategy

Archive docs that are superseded, duplicate, or no longer operationally used. Do not delete historical context; move to documentation/archive/ with clear names.

Completed in this pass

• Moved MODULE__AE_Events_Launcher_Config_Menu_new.md -> archive/PROPOSAL__AE_Events_Launcher_Config_Menu_Unified_Vision_v3_1.md.

Next archive candidates (review + approve)

• Older style-review snapshots once current style guide references are centralized.
• Closed project docs where TODO/archive already capture final status.
• Duplicate docs where one MODULE__ file and one PROJECT__ file now overlap heavily.

4) Review Cadence

Monthly lightweight review:

1. Verify BOOTSTRAP__AI_Agent_Quickstart.md links still resolve and reflect active work.
2. Verify each active module has one current MODULE__ anchor doc.
3. Move stale proposals and completed projects into archive.
4. Update REFERENCE__Common_Agent_Mistakes.md keep/archive sections.

5) Immediate Follow-Up Tasks

1. Add a single docs index (documentation/README__Docs_Index.md) with routing by task type.
2. Normalize any remaining filenames with spaces or inconsistent separators.
3. Add Last Updated metadata lines to all MODULE__ docs.
4. Run a link-check pass across documentation files.