OSIT-AE-App-Svelte/documentation/MODULE__AE_Events_Exhibitor_Leads.md

Aether Events — Exhibitor Leads Module (v3)

Status: Implemented and ready for demo. Core lead capture flow works end-to-end. Platform: PWA only — mobile-first, offline-capable. Target users: Conference exhibitors scanning attendee badges at their booths.

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What It Does

The Exhibitor Leads module lets conference exhibitors capture and manage attendee leads directly from their booth. Exhibitors scan or search attendee badges and build a list of contacts they met. All data is cached locally (IndexedDB / Dexie.js) for spotty or offline venue Wi-Fi, with background SWR revalidation against the API when the network is available.

Key capabilities:

• Badge scanning — QR scan or text search (name, email, affiliations, badge ID)
• Lead list — filterable/sortable, per-exhibitor or per-staff-member view
• Lead detail — custom question responses, notes (rich text), priority flag, hide/unhide
• Export — CSV/XLSX download of all leads for an exhibit
• License management — assign staff accounts (email + passcode) per max license count
• Custom questions — configurable per-exhibit follow-up questions (ratings, dropdowns, text)
• Offline-first — IndexedDB cache survives network drops; syncs on reconnect
• PWA install — Chrome/Android native install prompt; iOS Safari "Add to Home Screen" nudge

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Access Levels

Three sign-in levels are supported within this module:

Level	How to sign in	What they can do
Aether Platform Auth	Standard Aether login (manager/trusted access)	Full admin bypass; all exhibit data
Shared Exhibit Passcode	Enter booth's staff_passcode	Manage licenses, view/add leads
Licensed User	Email + individual passcode from license_li_json	Add and manage leads for this booth

Auth state is persisted in $events_loc.leads.auth_exhibit_kv[exhibit_id] (localStorage-backed).

A booth only shows in the landing page search to non-admins if it is marked priority = true (i.e. paid).

allow_tracking Opt-In

Attendees must have allow_tracking = true on their badge record to be added as a lead. Attendees without this flag are blocked at both the QR scanner and the manual search:

• QR scan shows a "Tracking Blocked" warning card (ShieldOff icon)
• Manual search shows an "Opt-Out" badge per result row; the "Add as Lead" button is suppressed

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Route Structure

/events/[event_id]/leads/
    → Exhibit search / landing page — find your booth

/events/[event_id]/leads/exhibit/[exhibit_id]/
    → Main exhibitor view — all 4 tabs

/events/[event_id]/leads/exhibit/[exhibit_id]/lead/[exhibit_tracking_id]/
    → Lead detail view — edit notes, custom responses, flags

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Module Tabs

Tab 1 — Start / Sign In

The only tab visible when not signed in as a licensed leads user.

• Sign in with shared passcode — grants booth management access (license management, passcode change)
• Sign in as licensed user — grants lead capture access (email + passcode)
• PWA install prompt — Chrome/Android native install button; iOS "Share → Add to Home Screen" instructions
• License list — shown when signed in via shared passcode or Aether admin; add/edit/remove staff slots

Tab 2 — Add Leads

Visible only when signed in (licensed user or Aether auth).

• Text search — search by name, email, affiliations, badge ID
• QR scan — two modes:
  • Rapid — auto-resets after 2 seconds for the next scan (high volume)
  • Qualify — navigates immediately to lead detail to capture notes per scan
• Results show "Add as Lead" or "View Lead" depending on whether already captured
• All new leads are linked to the capturing user's email (external_person_id)

Tab 3 — Leads List

The main lead management view.

• Search — full-text across name, email, notes (local IDB fast path + API revalidation)
• Sort — Newest first, Oldest first, Name A→Z, Name Z→A
• Filter by staff member — "All Leads" or filter by individual licensed user
• Show/hide hidden records — toggles hide filter on IDB and API results
• Export — downloads CSV/XLSX for the exhibit (leads_api_access required)

Tab 4 — Manage / Config

Exhibit configuration and app settings.

Admin Tools (manager_access only):

• Payment status toggle (priority field)
• Max licenses, small/large device counts

Booth Profile (all signed-in users):

• Exhibitor name, booth description (rich text)

Access & Security:

• View/change shared staff passcode
• Sign out button

Lead Retrieval Config:

• Exhibit Leads Licensees — manage staff accounts (administrator_access only; gap: should also allow shared-passcode users — see Known Gaps)
• Qualifiers & Questions — custom question config
• Licenses & Billing — stub (Stripe not yet implemented)

App Settings:

• Auto-hide header/footer toggle
• Show Payment Tab toggle
• Show Extra Details toggle
• Refresh interval (1–120 seconds, default 25s), countdown timer, last-refresh timestamp
• Reload App, Clear IDB, Hard Reset (clears localStorage)

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Data Model

event_exhibit

One exhibitor's presence at an event.

Field	Purpose
event_exhibit_id / event_exhibit_id_random	Primary / URL-safe ID
name	Exhibitor display name
code	Booth number
staff_passcode	Shared sign-in code
priority	1 = paid/active
license_max	Max licensed staff slots
license_li_json	Array of { full_name, email, passcode }
leads_custom_questions_json	Array of question definitions
leads_device_sm_qty / leads_device_lg_qty	Device count tracking

event_exhibit_tracking

One captured lead — links an exhibit to a badge.

Field	Purpose
event_exhibit_tracking_id	Primary key
event_exhibit_id	Parent exhibit
event_badge_id	Captured attendee's badge
external_person_id	Capturing staff's email (from license)
exhibitor_notes	Rich text notes (HTML via TipTap)
responses_json	{ [question_code]: { response: value } }
priority	Star/flag for high-priority leads
hide	Soft-delete / hide from list
Denormalized badge fields	event_badge_full_name, event_badge_email, event_badge_affiliations, event_badge_professional_title

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Key Files

Routes

File	Role
leads/+page.svelte	Exhibit search/landing
leads/exhibit/[exhibit_id]/+page.svelte	Main exhibitor view — orchestrates all tabs
leads/exhibit/[exhibit_id]/+layout.svelte / +layout.ts	Layout / data load
leads/exhibit/[exhibit_id]/lead/[exhibit_tracking_id]/+page.svelte	Lead detail

Components

File	Role
ae_tab__start.svelte	Tab 1 — welcome, sign-in, license list
ae_tab__add.svelte	Tab 2 — QR scan + text search toggle
ae_tab__manage.svelte	Tab 4 — admin tools, booth config, app settings
ae_comp__exhibit_signin.svelte	Sign-in UI (shared passcode + licensed user)
ae_comp__lead_qr_scanner.svelte	QR scanner (rapid / qualify mode)
ae_comp__lead_manual_search.svelte	Manual badge search + add
ae_comp__exhibit_tracking_search.svelte	Lead list search/filter/sort bar
ae_comp__exhibit_tracking_obj_li.svelte	Lead list item renderer
ae_comp__exhibit_license_list.svelte	License slot manager
ae_comp__exhibit_custom_questions.svelte	Custom question config editor
ae_comp__exhibit_payment.svelte	STUB — Stripe placeholder
ae_comp__exhibit_search.svelte	Exhibit search on the landing page
lead/ae_comp__lead_detail_form.svelte	Custom question response editor

Lib Functions

File	Role
src/lib/ae_events/ae_events__exhibit.ts	Exhibit load, search, create, update
src/lib/ae_events/ae_events__exhibit_tracking.ts	Tracking load, search, create, update, export

Both aggregated into events_func via src/lib/ae_events/ae_events_functions.ts.

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Offline / PWA Notes

• All data is stored in db_events (Dexie.js) — exhibit and exhibit_tracking tables
• SWR pattern: IDB cache returned immediately; background API fetch updates IDB and triggers UI refresh
• Search: local IDB first pass (fast), then API revalidation via search__exhibit_tracking
• beforeinstallprompt event captured at module load time (src/lib/pwa/pwa_install.svelte.ts) — fires within ~1 second of page load, before any Svelte $effect runs
• iOS Safari: no native install prompt; shows "Share → Add to Home Screen" instructions instead

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Known Gaps

Payment / Stripe

ae_comp__exhibit_payment.svelte is a stub. The Stripe integration is not implemented. The payment tab can be hidden via "Show Payment Tab" in App Settings.

License Management — Shared Passcode Access

Implemented. The license section in the Manage tab is visible to Aether admins and to anyone signed in via the shared exhibit passcode (auth_exhibit_kv[exhibit_id].type === 'shared'). Guard in ae_tab__manage.svelte:

{#if $ae_loc.administrator_access || $events_loc.leads.auth_exhibit_kv?.[exhibit_id]?.type === 'shared'}

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OSIT Admin Notes

• Mark priority = 1 on an exhibit to make it visible in public search and to enable lead capture
• license_max controls how many licensed staff slots an exhibit can have
• Export endpoint: GET /v3/action/event_exhibit/{id}/tracking_export — requires leads_api_access
• Custom questions are stored per-exhibit in leads_custom_questions_json (not global)
• The exhibitor landing page link format: /events/[event_id]/leads/exhibit/[exhibit_exhibit_id_random]/