# Project: Documentation Refresh and Archive Plan (2026)

**Last Updated:** 2026-06-12

**Goal:** Keep onboarding docs fast and current while preserving historical context in archive.

## 1) Naming Standard

Use one of these prefixes consistently:
- `BOOTSTRAP__` for first-read onboarding.
- `GUIDE__` for cross-module technical guides.
- `MODULE__` for module-specific docs.
- `PROJECT__` for active, time-bounded workstreams.
- `PROPOSAL__` for design proposals not yet adopted.
- `REFERENCE__` for evergreen troubleshooting/reference catalogs.

## 2) Module Coverage Baseline (Active)

Minimum one module doc per active module family:
- Events Presentation Management -> `MODULE__AE_Events_Presentation_Management.md`
- Events Launcher -> `MODULE__AE_Events_Launcher.md`
- Events Launcher Native -> `MODULE__AE_Events_Launcher_Native.md`
- Events Badges -> `MODULE__AE_Events_Badges.md`
- Events Leads -> `MODULE__AE_Events_Leads.md`
- Journals -> `MODULE__AE_Journals.md`
- IDAA Archives -> `MODULE__AE_IDAA_Archives.md`
- IDAA Bulletin Board -> `MODULE__AE_IDAA_Bulletin_Board.md`
- IDAA Recovery Meetings -> `MODULE__AE_IDAA_Recovery_Meetings.md`
- IDAA Video Conferences -> `MODULE__AE_IDAA_Video_Conferences.md`

## 3) Archive Strategy

Archive docs that are superseded, duplicate, or no longer operationally used.
Do not delete historical context; move to `documentation/archive/` with clear names.

### Completed in this pass
- Moved `MODULE__AE_Events_Launcher_Config_Menu_new.md` -> `archive/PROPOSAL__AE_Events_Launcher_Config_Menu_Unified_Vision_v3_1.md`.
- Moved `PROPOSAL__IDAA_UI_UX_Roadmap_2026.md` -> `archive/PROPOSAL__IDAA_Recovery_Meetings_UI_UX_Roadmap_2026.md`.
- Renamed `MODULE__AE Journals_config_map.md` -> `MODULE__AE_Journals_Config_Map.md`.
- Renamed `PROJECT__AE_UI_Journals_module_update_2026.md` -> `PROJECT__AE_UI_Journals_Module_Update_2026.md`.
- Renamed `AE_Docker_CI_cache_policy.md` -> `AE__Docker_CI_Cache_Policy.md`.
- Archived `PROJECT__AE_Style_Review.md` -> `archive/PROJECT__AE_Style_Review_2026-03.md` (active style source is `GUIDE__AE_UI_Style_Guidelines.md`).
- Clarified scope split: `GUIDE__AE_Events_Badges_Onsite.md` = deep badge-print reference, `GUIDE__AE_Events_Onsite_Runbook.md` = cross-module onsite operations runbook.
- Validated all `documentation/*.md` references in active docs; no missing targets remain.
- Added ownership and review-trigger metadata to the bootstrap, task list, and docs index.
- Reviewed active project docs for archive eligibility. Object Field Editor and Site Passcode Security remain active and were added to the docs index.
- Archived legacy API-object, component-inventory, data-structure, performance, and UI-pattern references that contradicted V3 IDs, Svelte 5, or current private-route execution rules.
- Refreshed `AE__Architecture.md` and `AE__Naming_Conventions.md` as the active replacements.
- Added `documentation/archive/README.md` to explain archive categories and restoration policy.

### Next archive candidates (review + approve)
- Older style-review snapshots once current style guide references are centralized.
- Closed project docs where TODO/archive already capture final status.
- Duplicate docs where one `MODULE__` file and one `PROJECT__` file now overlap heavily.

## 4) Review Cadence

Monthly lightweight review:
1. Verify `BOOTSTRAP__AI_Agent_Quickstart.md` links still resolve and reflect active work.
2. Verify each active module has one current `MODULE__` anchor doc.
3. Move stale proposals and completed projects into archive.
4. Update `REFERENCE__Common_Agent_Mistakes.md` keep/archive sections.

## 5) Immediate Follow-Up Tasks

1. Run a quarterly archive review: identify stale `PROJECT__` docs with no TODO or index linkage and move them to `documentation/archive/`.
2. Review remaining `AE__*` docs (`Permissions`, Docker policy, and UI future ideas) against current source and decide whether each remains active reference or proposal material.
3. Review module docs against current routes and store names rather than relying only on filename/header freshness.
4. Add a lightweight reusable link-check script if manual path validation becomes frequent.