# Project: Documentation Refresh and Archive Plan (2026)

**Last Updated:** 2026-06-12

**Goal:** Keep onboarding docs fast and current while preserving historical context in archive.

## 1) Naming Standard

Use one of these prefixes consistently:
- `BOOTSTRAP__` for first-read onboarding.
- `GUIDE__` for cross-module technical guides.
- `MODULE__` for module-specific docs.
- `PROJECT__` for active, time-bounded workstreams.
- `PROPOSAL__` for design proposals not yet adopted.
- `REFERENCE__` for evergreen troubleshooting/reference catalogs.

## 2) Module Coverage Baseline (Active)

Minimum one module doc per active module family:
- Events Presentation Management -> `MODULE__AE_Events_Presentation_Management.md`
- Events Launcher -> `MODULE__AE_Events_Launcher.md`
- Events Launcher Native -> `MODULE__AE_Events_Launcher_Native.md`
- Events Badges -> `MODULE__AE_Events_Badges.md`
- Events Leads -> `MODULE__AE_Events_Leads.md`
- Journals -> `MODULE__AE_Journals.md`
- IDAA Archives -> `MODULE__AE_IDAA_Archives.md`
- IDAA Bulletin Board -> `MODULE__AE_IDAA_Bulletin_Board.md`
- IDAA Recovery Meetings -> `MODULE__AE_IDAA_Recovery_Meetings.md`
- IDAA Video Conferences -> `MODULE__AE_IDAA_Video_Conferences.md`

## 3) Archive Strategy

Archive docs that are superseded, duplicate, or no longer operationally used.
Do not delete historical context; move to `documentation/archive/` with clear names.

### Completed in this pass
- Moved `MODULE__AE_Events_Launcher_Config_Menu_new.md` -> `archive/PROPOSAL__AE_Events_Launcher_Config_Menu_Unified_Vision_v3_1.md`.
- Moved `PROPOSAL__IDAA_UI_UX_Roadmap_2026.md` -> `archive/PROPOSAL__IDAA_Recovery_Meetings_UI_UX_Roadmap_2026.md`.
- Renamed `MODULE__AE Journals_config_map.md` -> `MODULE__AE_Journals_Config_Map.md`.
- Renamed `PROJECT__AE_UI_Journals_module_update_2026.md` -> `PROJECT__AE_UI_Journals_Module_Update_2026.md`.
- Renamed `AE_Docker_CI_cache_policy.md` -> `AE__Docker_CI_Cache_Policy.md`.
- Archived `PROJECT__AE_Style_Review.md` -> `archive/PROJECT__AE_Style_Review_2026-03.md` (active style source is `GUIDE__AE_UI_Style_Guidelines.md`).
- Clarified scope split: `GUIDE__AE_Events_Badges_Onsite.md` = deep badge-print reference, `GUIDE__AE_Events_Onsite_Runbook.md` = cross-module onsite operations runbook.

### Next archive candidates (review + approve)
- Older style-review snapshots once current style guide references are centralized.
- Closed project docs where TODO/archive already capture final status.
- Duplicate docs where one `MODULE__` file and one `PROJECT__` file now overlap heavily.

## 4) Review Cadence

Monthly lightweight review:
1. Verify `BOOTSTRAP__AI_Agent_Quickstart.md` links still resolve and reflect active work.
2. Verify each active module has one current `MODULE__` anchor doc.
3. Move stale proposals and completed projects into archive.
4. Update `REFERENCE__Common_Agent_Mistakes.md` keep/archive sections.

## 5) Immediate Follow-Up Tasks

1. Add `Last Updated` metadata lines to remaining active docs that still only encode dates via `Version` or legacy `Last updated` casing.
2. Promote one consistent `Last Updated` format (`**Last Updated:** YYYY-MM-DD`) across all active docs.
3. Run a quarterly archive review: identify stale `PROJECT__` docs with no TODO linkage and move to `documentation/archive/`.
4. Add a short "Review Trigger" line to high-churn docs (for example, "update after any commit that renames docs or changes module routes").