fix(post): retain topic_id and note review

- Add /v3/action/email/send router (api_v3_actions_email.py) replacing /util/email/send
- Disable util_email router in registry; register new email action router
- Mark /api/request_jwt and /api/temp_token as deprecated (TODO: remove)
- Guide: add §8 Email Send Action, mark Axonius section EXPIRED, renumber §9-§11

Co-Authored-By: Claude Sonnet 4.6 <noreply@anthropic.com>

app/models/post_models.py

@@ -32,7 +32,7 @@ class Post_Base(BaseModel):
     # type_id: Optional[int]
 
     # topic_id_random: Optional[str]
-    # topic_id: Optional[int]
+    topic_id: Optional[int]
 
     type: Optional[str]
 
@@ -101,18 +101,18 @@ class Post_Base(BaseModel):
         if rid and isinstance(rid, str):
             values['id'] = rid
             values['post_id'] = rid
-            
+
         if a_rid := values.get('account_id_random'): values['account_id'] = a_rid
         if p_rid := values.get('person_id_random'): values['person_id'] = p_rid
         if u_rid := values.get('user_id_random'): values['user_id'] = u_rid
-            
+
         # 2. Prevent "Collision Population" or leakage of integers during API responses
         for k in ['id', 'post_id', 'account_id', 'person_id', 'user_id']:
             val = values.get(k)
             if val is not None and not isinstance(val, str):
                 if values.get(f'{k}_random') or (k=='id' and values.get('id_random')):
                     del values[k]
-                
+
         return values
 
     class Config:

app/routers/api.py

@@ -114,6 +114,8 @@ async def authenticate_passcode(
 
 # --- JWT Request ---
 
+# DEPRECATED — no V3 replacement needed; passcode→JWT is the V3 auth pattern (/api/authenticate_passcode).
+# No frontend references found. Safe to remove after confirming no live traffic. TODO: remove.
 @router.get('/request_jwt', response_model=Resp_Body_Base, dependencies=[Depends(DeprecationParams)])
 async def request_jwt(
         x_aether_signing_key: Optional[str] = Header(None, min_length=22, max_length=22),
@@ -167,6 +169,7 @@ async def request_jwt(
     token = sign_jwt(secret_key=signing_key, public_key=x_aether_api_key, ttl=max_ttl, max_renew=max_renew, **payload)
     return mk_resp(data={ 'jwt': token })
 
+# DEPRECATED — no active use identified. TODO: remove after confirming no live traffic.
 @router.get('/temp_token', response_model=Resp_Body_Base, dependencies=[Depends(DeprecationParams)])
 async def get_api_temp_token(
         x_aether_api_key: Optional[str] = Header(None),

app/routers/api_v3_actions_email.py

@@ -0,0 +1,78 @@
+"""
+Aether API V3 - Email Action Router
+-------------------------------------
+Handles transactional email sending.
+
+Routes:
+  POST /send — send a transactional email
+
+Replaces: POST /util/email/send (legacy — see util_email.py)
+"""
+
+import logging
+from typing import Optional
+
+from fastapi import APIRouter, Depends, Query, Response
+from pydantic import BaseModel, Field
+
+from app.lib_email import send_email
+from app.lib_general_v3 import AccountContext, get_account_context
+from app.models.response_models import Resp_Body_Base, mk_resp
+
+log = logging.getLogger(__name__)
+
+router = APIRouter()
+
+
+class EmailSendRequest(BaseModel):
+    from_email: str = Field(..., description="Sender email address")
+    from_name: Optional[str] = None
+    to_email: str = Field(..., description="Recipient email address")
+    to_name: Optional[str] = None
+    cc_email: Optional[str] = None
+    cc_name: Optional[str] = None
+    bcc_email: Optional[str] = None
+    bcc_name: Optional[str] = None
+    subject: str = Field(..., description="Email subject line")
+    body_html: str = Field(..., description="HTML email body")
+    body_text: Optional[str] = None
+
+
+@router.post('/send', response_model=Resp_Body_Base)
+async def action_email_send(
+        req: EmailSendRequest,
+        test: bool = Query(False, description="Simulate send without delivering"),
+        account_ctx: AccountContext = Depends(get_account_context),
+        response: Response = Response,
+        ):
+    log.setLevel(logging.INFO)
+
+    success = send_email(
+        from_email=req.from_email,
+        from_name=req.from_name,
+        to_email=req.to_email,
+        to_name=req.to_name,
+        cc_email=req.cc_email or '',
+        cc_name=req.cc_name or '',
+        bcc_email=req.bcc_email or '',
+        bcc_name=req.bcc_name or '',
+        subject=req.subject,
+        body_text=req.body_text,
+        body_html=req.body_html,
+        test=test,
+    )
+
+    if success:
+        status_code = 200
+        status_message = f'Email sent to <{req.to_email}>.'
+    else:
+        status_code = 400
+        status_message = f'Email failed to send to <{req.to_email}>.'
+
+    log.info(status_message)
+    resp_data = {
+        'from_email': req.from_email,
+        'to_email': req.to_email,
+        'subject': req.subject[:40],
+    }
+    return mk_resp(data=resp_data, status_code=status_code, response=response, status_message=status_message)

app/routers/registry.py

@@ -5,6 +5,7 @@ from app.routers import (
     data_store,
     event_badge_importing,
     event_importing,
+    api_v3_actions_email,
     api_v3_actions_hosted_file, api_v3_actions_event_file, api_v3_actions_event_exhibit, api_v3_actions_e_zoom, api_v3_actions_e_novi_mailman, api_v3_actions_user, lookup_v3,
     user,
     util_email, websockets_v3, e_confex, e_cvent, e_impexium, e_stripe
@@ -51,6 +52,7 @@ def setup_routers(app: FastAPI):
     app.include_router(api_v3_actions_e_zoom.router, prefix='/v3/action/e_zoom', tags=['Zoom Events (V3 Actions)'])
     app.include_router(api_v3_actions_e_novi_mailman.router, prefix='/v3/action/e_novi_mailman', tags=['Novi-Mailman Bridge (V3 Actions)'])
     app.include_router(api_v3_actions_user.router, prefix='/v3/action/user', tags=['User (V3 Actions)'])
+    app.include_router(api_v3_actions_email.router, prefix='/v3/action/email', tags=['Email (V3 Actions)'])
     # app.include_router(lookup.router, prefix='/lu', tags=['Lookup'])  # LEGACY (disabled) - superseded by /v3/lookup
     app.include_router(lookup_v3.router, prefix='/v3/lookup', tags=['Lookup V3'])
 
@@ -63,7 +65,7 @@ def setup_routers(app: FastAPI):
     # app.include_router(site.router, tags=['Site'], dependencies=[Depends(DeprecationParams)])
     # app.include_router(site_domain.router, tags=['Site Domain'], dependencies=[Depends(DeprecationParams)])
     # app.include_router(user.router, tags=['User'], dependencies=[Depends(DeprecationParams)])
-    app.include_router(util_email.router, tags=['Utility: Email'])
+    # app.include_router(util_email.router, tags=['Utility: Email'])  # LEGACY (disabled) - superseded by /v3/action/email/send
     # app.include_router(websockets.router, tags=['Websockets'])  # LEGACY (disabled) - superseded by Websockets V3
     # app.include_router(websockets_redis.router, tags=['Websockets (Redis)'])  # LEGACY (disabled) - superseded by Websockets V3
     app.include_router(websockets_v3.router, prefix='/v3', tags=['Websockets V3'])

documentation/GUIDE__AE_API_V3_for_Frontend.md

@@ -19,12 +19,16 @@ Required for any non-public data (Journals, Badges, Users, etc.).
     *   **Header:** `x-account-id: <account_id>`
 2.  **Administrative Bypass**: For authorized scripts needing global access.
     *   **Header:** `x-no-account-id: bypass`
+  *   **Scope:** Narrow escape hatch only. Keep it limited to allowlisted bootstrap/public/global-default paths and prefer `x-account-id` or JWT-backed requests everywhere else.
 3.  **Token Access**: Provide a **JWT** in the query string.
     *   **Query Param:** `?jwt=<token>`
 4.  **Important Distinction:** A query parameter named `key` is **not** an account-context bypass signal.
   *   `key` may be used by specific endpoints/business logic, but it must **not** cause the frontend to remove `x-account-id`.
   *   Only explicit `x-no-account-id: bypass` should strip account context.
 
+> [!NOTE]
+> The `x-no-account-id` path should continue to shrink over time. If you need a new use, document why `x-account-id` or JWT cannot cover it and mark the use as temporary unless it is a hard bootstrap/global-default requirement.
+
 > [!CAUTION]
 > **UNSUPPORTED HEADERS:** The header `x-aether-api-token` is **NOT recognized** by the V3 API. If you send it, the backend will treat you as a guest and block access to private data.
 
@@ -312,7 +316,42 @@ Frontend guidance:
 
 ---
 
-## Axonius Zoom CSV Upload (Temporary — Apr 2026)
+## 8. Email Send Action
+
+Send a transactional email via the Aether API.
+
+- **Method:** `POST`
+- **Path:** `/v3/action/email/send`
+- **Auth:** `x-aether-api-key` + `x-account-id` (or `x-no-account-id` / `?jwt=`)
+
+**Request body:**
+```json
+{
+  "from_email": "noreply@example.com",
+  "from_name": "Example App",
+  "to_email": "user@example.com",
+  "to_name": "Alice Smith",
+  "subject": "Your login link",
+  "body_html": "<p>Click <a href=\"...\">here</a> to log in.</p>",
+  "body_text": "Visit ... to log in.",
+  "cc_email": null,
+  "bcc_email": null
+}
+```
+
+**Query params:**
+
+| Parameter | Type | Default | Description |
+|---|---|---|---|
+| `test` | bool | `false` | Simulate send without delivering |
+
+**Response:** `data` contains `{ from_email, to_email, subject }` (first 40 chars of subject). `400` if delivery failed.
+
+> **Replaces:** `POST /util/email/send` (disabled as of May 2026).
+
+---
+
+## Axonius Zoom CSV Upload (Temporary — Apr 2026, EXPIRED)
 
 Purpose: Staff-only quick upload to upsert Event Person + Event Badge records from a Zoom Events registrant CSV.
 
@@ -531,7 +570,7 @@ Results are automatically scoped to the `x-account-id` provided in the request.
 
 ---
 
-## 9. Event Exhibit Tracking Export (Leads Export)
+## 10. Event Exhibit Tracking Export (Leads Export)
 
 Allows an exhibitor to download all lead-capture records for their exhibit as a CSV or XLSX file.
 
@@ -599,7 +638,7 @@ const url = URL.createObjectURL(blob);
 
 ---
 
-## 10. Troubleshooting 403 Forbidden
+## 11. Troubleshooting 403 Forbidden
 
 If you receive a 403 on a valid ID:
 1.  Verify `x-aether-api-key` is correct.

documentation/TODO__Agents.md

@@ -61,6 +61,7 @@
     - **Webhook approach abandoned** — cron is simpler; Novi webhook payload format is unknown and Novi hasn't been configured to send webhooks.
     - **Remaining:** Set production group→list mappings in `cfg_json`, configure cron schedule, rotate Mailman `restadmin` password.
 - [ ] **Lookup System Batch 2:** Migration of `post_topic`, `user_status`, `file_purpose`.
+- [ ] **Post Topic Storage Review:** Revisit whether IDAA BB posts should keep the lookup-based `topic_id`/`topic_name` shape or eventually flatten to saved topic text if the list stays fixed.
 - [ ] **Zoom Events Integration:** Implement cron synchronization for OAuth2 ticket retrieval.
 
 ## 📝 Session Notes (March 11, 2026)